UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
  • 1. What situations arise a COMPLAINT LETTER?
A) bad product, payment terms, credit delay
B) bad product, bad service, delay, invoicing error
C) bad attitude, less taxes, wrong quantity
D) delay, bad service, wrong quantity
E) bad product, confused product, error in the address
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to inform about prices and data
B) to request information
C) to confirm or negotiate the order
D) to provide information
E) to acknowledge receipt
  • 3. Who sends the ORDER LETTER?
A) the supplier
B) the customer
C) the creditor
D) the bank
E) the transportation
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the people
B) the customer
C) the reference
D) the supplier
E) the transportation
  • 5. Who receives the ORDER LETTER?
A) the bank
B) the supplier
C) the customer
D) the transportation
E) the creditor
  • 6. Which is the main point of an ADJUSTMENT?
A) provide a solution for the customer
B) lose the customer
C) get the customer back
D) provide an explanation to the customer
E) apologize with the customer
  • 7. What can be required in an ORDER LETTER?
A) everything we want
B) a product
C) a product or a service
D) neither a product nor a service
E) a service
  • 8. Which is the paragraph order of the ORDER LETTER?
A) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
B) order the product or service, explain why you need it, send payment, hope to receive the supply
C) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
D) none of the offered options
E) send an order form, attach a check, wish for the best
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) none of the options offered
B) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
C) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
D) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
E) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
B) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
C) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
D) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
E) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
B) none of the provided options
C) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
D) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
E) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
  • 12. Who sends a CREDIT APPLICATION letter?
A) the customer
B) none of the options
C) the reference
D) the creditor
E) the supplier
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) none of the options
B) to require a payment
C) to credit an amount of money
D) to apply a credit
E) to request a credit
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
B) none of the options
C) apply for the credit and ask if the creditor wishes to obtain any information.
D) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
E) establish the purpose of the money, deny the credit, provide credit references and hope for the best
  • 15. What is it to "grant" a credit?
A) investigate the process of a credit application
B) negative answer to a credit application
C) neutral answer to a credit application
D) positive answer to a credit application
E) continue the process of a credit application
  • 16. What is the purpose of a collection letter?
A) to get a credit
B) to bill a service
C) to obtain a due payment
D) to credit an account
E) to collect things
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit granting
B) credit denial
C) credit reference request
D) credit application
E) credit reference
  • 18. Why is it important to keep a good credit record?
A) because the company wins
B) because nobody will ever grant you credit again
C) because payign is unnecessary
D) because cash basis is better
E) because credit is no good
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit reference request
B) credit denial
C) credit granting
D) credit reference letter
E) credit application letter
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) negative references
B) credit reference request
C) positive references
D) neutral references
E) credit reference
  • 21. Why do banks and service/product companies give credit to their customers?
A) they know for sure that the customers will pay
B) they like to take risks
C) they take the risk to make their businesses grow
D) they do not take risks
E) they like to lose money
  • 22. Why do negative credit references damage the credit records of a company?
A) because they say that no money is in their pockets and that they are poor.
B) because they limit the possibility of having someone taking a risk on them.
C) because they are bad things about the feelings of the potential customer
D) because they translate the negative attitude of the potential customer to the potential creditor
E) because they give the idea to the potential creditor that they have a negative impression
  • 23. Which is the main objective of a credit reference request?
A) to give positive references
B) to give negative references
C) to ask for references
D) to refer to the ideas of the potential customer
E) to verify if the customer is interested in our company
  • 24. Why should credit references be confidential?
A) because they are negative
B) because all other customers will ask for credits
C) because the client must not know what we referred about them
D) because public news are of bad taste
E) because they are positive
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit granting
B) credit reference
C) credit denial
D) credit application
E) credit reference request
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the report
B) the memorandum
C) the payment letter
D) the circular letter
E) the collection letter
  • 27. Which document is used for communications INSIDE the company?
A) the circular letter
B) the credit reference letter
C) the collection letter
D) the payment letter
E) the memorandum
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) electronic transference from one bank to another.
B) cash attachment to the payment letter.
C) money order attachmenet to the payment letter.
D) deposit to a bank branch that is far away.
E) check attachment to the payment letter.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) friendly reminder
B) formal collection
C) collection calls
D) collection e-mail
E) ultimatum
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) collection e-mail
B) collection calls
C) formal collection
D) friendly reminder
E) ultimatum
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