UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
  • 1. What situations arise a COMPLAINT LETTER?
A) bad product, payment terms, credit delay
B) bad product, confused product, error in the address
C) bad product, bad service, delay, invoicing error
D) delay, bad service, wrong quantity
E) bad attitude, less taxes, wrong quantity
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to request information
B) to inform about prices and data
C) to confirm or negotiate the order
D) to acknowledge receipt
E) to provide information
  • 3. Who sends the ORDER LETTER?
A) the transportation
B) the bank
C) the creditor
D) the supplier
E) the customer
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the transportation
B) the customer
C) the people
D) the reference
E) the supplier
  • 5. Who receives the ORDER LETTER?
A) the customer
B) the supplier
C) the transportation
D) the bank
E) the creditor
  • 6. Which is the main point of an ADJUSTMENT?
A) provide a solution for the customer
B) lose the customer
C) provide an explanation to the customer
D) apologize with the customer
E) get the customer back
  • 7. What can be required in an ORDER LETTER?
A) a service
B) a product or a service
C) everything we want
D) a product
E) neither a product nor a service
  • 8. Which is the paragraph order of the ORDER LETTER?
A) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
B) order the product or service, explain why you need it, send payment, hope to receive the supply
C) send an order form, attach a check, wish for the best
D) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
E) none of the offered options
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
B) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
C) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
D) none of the options offered
E) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
B) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
C) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
D) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
E) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
B) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
C) none of the provided options
D) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
E) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
  • 12. Who sends a CREDIT APPLICATION letter?
A) the supplier
B) the customer
C) the creditor
D) the reference
E) none of the options
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) none of the options
B) to credit an amount of money
C) to apply a credit
D) to request a credit
E) to require a payment
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) apply for the credit and ask if the creditor wishes to obtain any information.
B) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
C) none of the options
D) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
E) establish the purpose of the money, deny the credit, provide credit references and hope for the best
  • 15. What is it to "grant" a credit?
A) investigate the process of a credit application
B) continue the process of a credit application
C) negative answer to a credit application
D) neutral answer to a credit application
E) positive answer to a credit application
  • 16. What is the purpose of a collection letter?
A) to bill a service
B) to collect things
C) to get a credit
D) to obtain a due payment
E) to credit an account
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit reference
B) credit denial
C) credit application
D) credit reference request
E) credit granting
  • 18. Why is it important to keep a good credit record?
A) because credit is no good
B) because the company wins
C) because payign is unnecessary
D) because cash basis is better
E) because nobody will ever grant you credit again
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit reference request
B) credit granting
C) credit application letter
D) credit reference letter
E) credit denial
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) credit reference
B) neutral references
C) negative references
D) credit reference request
E) positive references
  • 21. Why do banks and service/product companies give credit to their customers?
A) they like to take risks
B) they take the risk to make their businesses grow
C) they like to lose money
D) they know for sure that the customers will pay
E) they do not take risks
  • 22. Why do negative credit references damage the credit records of a company?
A) because they limit the possibility of having someone taking a risk on them.
B) because they are bad things about the feelings of the potential customer
C) because they translate the negative attitude of the potential customer to the potential creditor
D) because they say that no money is in their pockets and that they are poor.
E) because they give the idea to the potential creditor that they have a negative impression
  • 23. Which is the main objective of a credit reference request?
A) to verify if the customer is interested in our company
B) to give negative references
C) to give positive references
D) to ask for references
E) to refer to the ideas of the potential customer
  • 24. Why should credit references be confidential?
A) because public news are of bad taste
B) because they are negative
C) because they are positive
D) because the client must not know what we referred about them
E) because all other customers will ask for credits
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit reference request
B) credit application
C) credit reference
D) credit denial
E) credit granting
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the collection letter
B) the memorandum
C) the payment letter
D) the circular letter
E) the report
  • 27. Which document is used for communications INSIDE the company?
A) the memorandum
B) the credit reference letter
C) the circular letter
D) the payment letter
E) the collection letter
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) electronic transference from one bank to another.
B) deposit to a bank branch that is far away.
C) cash attachment to the payment letter.
D) money order attachmenet to the payment letter.
E) check attachment to the payment letter.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) collection e-mail
B) formal collection
C) ultimatum
D) friendly reminder
E) collection calls
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) formal collection
B) collection e-mail
C) ultimatum
D) friendly reminder
E) collection calls
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