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UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
Contributed by: Rossbach
  • 1. What situations arise a COMPLAINT LETTER?
A) bad product, confused product, error in the address
B) bad product, bad service, delay, invoicing error
C) bad attitude, less taxes, wrong quantity
D) delay, bad service, wrong quantity
E) bad product, payment terms, credit delay
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to provide information
B) to inform about prices and data
C) to acknowledge receipt
D) to request information
E) to confirm or negotiate the order
  • 3. Who sends the ORDER LETTER?
A) the supplier
B) the customer
C) the creditor
D) the transportation
E) the bank
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the customer
B) the supplier
C) the transportation
D) the reference
E) the people
  • 5. Who receives the ORDER LETTER?
A) the supplier
B) the customer
C) the bank
D) the creditor
E) the transportation
  • 6. Which is the main point of an ADJUSTMENT?
A) apologize with the customer
B) get the customer back
C) provide a solution for the customer
D) provide an explanation to the customer
E) lose the customer
  • 7. What can be required in an ORDER LETTER?
A) neither a product nor a service
B) everything we want
C) a product or a service
D) a product
E) a service
  • 8. Which is the paragraph order of the ORDER LETTER?
A) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
B) order the product or service, explain why you need it, send payment, hope to receive the supply
C) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
D) none of the offered options
E) send an order form, attach a check, wish for the best
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) none of the options offered
B) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
C) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
D) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
E) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
B) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
C) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
D) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
E) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) none of the provided options
B) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
C) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
D) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
E) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
  • 12. Who sends a CREDIT APPLICATION letter?
A) the creditor
B) none of the options
C) the supplier
D) the reference
E) the customer
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) to apply a credit
B) to credit an amount of money
C) none of the options
D) to request a credit
E) to require a payment
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
B) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
C) none of the options
D) apply for the credit and ask if the creditor wishes to obtain any information.
E) establish the purpose of the money, deny the credit, provide credit references and hope for the best
  • 15. What is it to "grant" a credit?
A) investigate the process of a credit application
B) positive answer to a credit application
C) negative answer to a credit application
D) neutral answer to a credit application
E) continue the process of a credit application
  • 16. What is the purpose of a collection letter?
A) to collect things
B) to credit an account
C) to obtain a due payment
D) to get a credit
E) to bill a service
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit denial
B) credit reference request
C) credit application
D) credit granting
E) credit reference
  • 18. Why is it important to keep a good credit record?
A) because payign is unnecessary
B) because cash basis is better
C) because the company wins
D) because credit is no good
E) because nobody will ever grant you credit again
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit granting
B) credit application letter
C) credit reference letter
D) credit reference request
E) credit denial
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) credit reference
B) credit reference request
C) positive references
D) negative references
E) neutral references
  • 21. Why do banks and service/product companies give credit to their customers?
A) they like to take risks
B) they do not take risks
C) they know for sure that the customers will pay
D) they like to lose money
E) they take the risk to make their businesses grow
  • 22. Why do negative credit references damage the credit records of a company?
A) because they say that no money is in their pockets and that they are poor.
B) because they limit the possibility of having someone taking a risk on them.
C) because they are bad things about the feelings of the potential customer
D) because they give the idea to the potential creditor that they have a negative impression
E) because they translate the negative attitude of the potential customer to the potential creditor
  • 23. Which is the main objective of a credit reference request?
A) to refer to the ideas of the potential customer
B) to give positive references
C) to ask for references
D) to give negative references
E) to verify if the customer is interested in our company
  • 24. Why should credit references be confidential?
A) because they are negative
B) because all other customers will ask for credits
C) because public news are of bad taste
D) because the client must not know what we referred about them
E) because they are positive
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit reference request
B) credit denial
C) credit granting
D) credit application
E) credit reference
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the memorandum
B) the report
C) the collection letter
D) the circular letter
E) the payment letter
  • 27. Which document is used for communications INSIDE the company?
A) the payment letter
B) the circular letter
C) the memorandum
D) the credit reference letter
E) the collection letter
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) deposit to a bank branch that is far away.
B) money order attachmenet to the payment letter.
C) electronic transference from one bank to another.
D) check attachment to the payment letter.
E) cash attachment to the payment letter.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) collection calls
B) formal collection
C) collection e-mail
D) ultimatum
E) friendly reminder
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) ultimatum
B) collection e-mail
C) formal collection
D) friendly reminder
E) collection calls
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