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UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
Contributed by: Rossbach
  • 1. What situations arise a COMPLAINT LETTER?
A) delay, bad service, wrong quantity
B) bad product, confused product, error in the address
C) bad product, payment terms, credit delay
D) bad product, bad service, delay, invoicing error
E) bad attitude, less taxes, wrong quantity
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to provide information
B) to request information
C) to acknowledge receipt
D) to confirm or negotiate the order
E) to inform about prices and data
  • 3. Who sends the ORDER LETTER?
A) the transportation
B) the bank
C) the customer
D) the creditor
E) the supplier
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the reference
B) the people
C) the transportation
D) the customer
E) the supplier
  • 5. Who receives the ORDER LETTER?
A) the supplier
B) the creditor
C) the customer
D) the bank
E) the transportation
  • 6. Which is the main point of an ADJUSTMENT?
A) provide an explanation to the customer
B) get the customer back
C) apologize with the customer
D) provide a solution for the customer
E) lose the customer
  • 7. What can be required in an ORDER LETTER?
A) a product or a service
B) a product
C) a service
D) neither a product nor a service
E) everything we want
  • 8. Which is the paragraph order of the ORDER LETTER?
A) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
B) send an order form, attach a check, wish for the best
C) order the product or service, explain why you need it, send payment, hope to receive the supply
D) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
E) none of the offered options
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
B) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
C) none of the options offered
D) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
E) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
B) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
C) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
D) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
E) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
B) none of the provided options
C) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
D) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
E) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
  • 12. Who sends a CREDIT APPLICATION letter?
A) the customer
B) none of the options
C) the reference
D) the creditor
E) the supplier
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) to require a payment
B) to credit an amount of money
C) none of the options
D) to apply a credit
E) to request a credit
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
B) none of the options
C) apply for the credit and ask if the creditor wishes to obtain any information.
D) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
E) establish the purpose of the money, deny the credit, provide credit references and hope for the best
  • 15. What is it to "grant" a credit?
A) negative answer to a credit application
B) positive answer to a credit application
C) continue the process of a credit application
D) neutral answer to a credit application
E) investigate the process of a credit application
  • 16. What is the purpose of a collection letter?
A) to get a credit
B) to credit an account
C) to bill a service
D) to obtain a due payment
E) to collect things
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit granting
B) credit application
C) credit reference
D) credit reference request
E) credit denial
  • 18. Why is it important to keep a good credit record?
A) because the company wins
B) because cash basis is better
C) because nobody will ever grant you credit again
D) because payign is unnecessary
E) because credit is no good
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit denial
B) credit application letter
C) credit reference letter
D) credit granting
E) credit reference request
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) positive references
B) negative references
C) neutral references
D) credit reference
E) credit reference request
  • 21. Why do banks and service/product companies give credit to their customers?
A) they like to lose money
B) they take the risk to make their businesses grow
C) they know for sure that the customers will pay
D) they do not take risks
E) they like to take risks
  • 22. Why do negative credit references damage the credit records of a company?
A) because they are bad things about the feelings of the potential customer
B) because they give the idea to the potential creditor that they have a negative impression
C) because they translate the negative attitude of the potential customer to the potential creditor
D) because they limit the possibility of having someone taking a risk on them.
E) because they say that no money is in their pockets and that they are poor.
  • 23. Which is the main objective of a credit reference request?
A) to give positive references
B) to verify if the customer is interested in our company
C) to give negative references
D) to ask for references
E) to refer to the ideas of the potential customer
  • 24. Why should credit references be confidential?
A) because all other customers will ask for credits
B) because they are positive
C) because public news are of bad taste
D) because they are negative
E) because the client must not know what we referred about them
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit reference request
B) credit reference
C) credit denial
D) credit application
E) credit granting
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the collection letter
B) the report
C) the circular letter
D) the payment letter
E) the memorandum
  • 27. Which document is used for communications INSIDE the company?
A) the payment letter
B) the circular letter
C) the memorandum
D) the credit reference letter
E) the collection letter
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) money order attachmenet to the payment letter.
B) deposit to a bank branch that is far away.
C) electronic transference from one bank to another.
D) check attachment to the payment letter.
E) cash attachment to the payment letter.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) friendly reminder
B) ultimatum
C) collection calls
D) collection e-mail
E) formal collection
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) ultimatum
B) collection e-mail
C) formal collection
D) collection calls
E) friendly reminder
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