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UNIT TEST 3 - COMMERCIAL CORRESPONDENCE
Contributed by: Rossbach
  • 1. What situations arise a COMPLAINT LETTER?
A) delay, bad service, wrong quantity
B) bad product, bad service, delay, invoicing error
C) bad attitude, less taxes, wrong quantity
D) bad product, confused product, error in the address
E) bad product, payment terms, credit delay
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to acknowledge receipt
B) to inform about prices and data
C) to provide information
D) to confirm or negotiate the order
E) to request information
  • 3. Who sends the ORDER LETTER?
A) the bank
B) the supplier
C) the transportation
D) the customer
E) the creditor
  • 4. Who receives the COMPLAINT?
A) the transportation
B) the customer
C) the reference
D) the people
E) the supplier
  • 5. Who receives the ORDER LETTER?
A) the bank
B) the supplier
C) the customer
D) the transportation
E) the creditor
  • 6. Which is the main point of an ADJUSTMENT?
A) provide a solution for the customer
B) provide an explanation to the customer
C) apologize with the customer
D) lose the customer
E) get the customer back
  • 7. What can be required in an ORDER LETTER?
A) everything we want
B) neither a product nor a service
C) a service
D) a product or a service
E) a product
  • 8. Which is the paragraph order of the ORDER LETTER?
A) none of the offered options
B) order the product or service, explain why you need it, send payment, hope to receive the supply
C) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
D) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
E) send an order form, attach a check, wish for the best
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) none of the options offered
B) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
C) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
D) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
E) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
B) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
C) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
D) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
E) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
B) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
C) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
D) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
E) none of the provided options
  • 12. Who sends an ADJUSTMENT letter?
A) none of the options
B) the creditor
C) the customer
D) the supplier
E) the reference
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) none of the options
B) to apply a credit
C) to credit an amount of money
D) to request a credit
E) to require a payment
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) apply for the credit and ask if the creditor wishes to obtain any information.
B) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
C) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
D) establish the purpose of the money, deny the credit, provide credit references and hope for the best
E) none of the options
  • 15. What is it to "grant" a credit?
A) negative answer to a credit application
B) neutral answer to a credit application
C) positive answer to a credit application
D) investigate the process of a credit application
E) continue the process of a credit application
  • 16. What is the purpose of a collection letter?
A) to get a credit
B) to bill a service
C) to collect things
D) to obtain a due payment
E) to credit an account
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit reference
B) credit reference request
C) credit application
D) credit granting
E) credit denial
  • 18. Why is it important to keep a good credit record?
A) because credit is no good
B) because payign is unnecessary
C) because cash basis is better
D) because nobody will ever grant you credit again
E) because the company wins
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit reference request
B) credit granting
C) credit reference letter
D) credit application letter
E) credit denial
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) negative references
B) neutral references
C) credit reference
D) positive references
E) credit reference request
  • 21. Why do banks and service/product companies give credit to their customers?
A) they do not take risks
B) they like to take risks
C) they take the risk to make their businesses grow
D) they know for sure that the customers will pay
E) they like to lose money
  • 22. Why do negative credit references damage the credit records of a company?
A) because they are bad things about the feelings of the potential customer
B) because they limit the possibility of having someone taking a risk on them.
C) because they say that no money is in their pockets and that they are poor.
D) because they translate the negative attitude of the potential customer to the potential creditor
E) because they give the idea to the potential creditor that they have a negative impression
  • 23. Which is the main objective of a credit reference request?
A) to refer to the ideas of the potential customer
B) to ask for references
C) to verify if the customer is interested in our company
D) to give negative references
E) to give positive references
  • 24. Why should credit references be confidential?
A) because all other customers will ask for credits
B) because public news are of bad taste
C) because they are negative
D) because they are positive
E) because the client must not know what we referred about them
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit reference
B) credit denial
C) credit application
D) credit granting
E) credit reference request
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