UNIT TEST 4 - COMMERCIAL CORRESPONDENCE
  • 1. What situations arise a COMPLAINT LETTER?
A) bad attitude, less taxes, wrong quantity
B) bad product, payment terms, credit delay
C) bad product, confused product, error in the address
D) delay, bad service, wrong quantity
E) bad product, bad service, delay, invoicing error
  • 2. Why do companies use ACKNOWLEDGEMENT LETTERS?
A) to acknowledge receipt
B) to inform about prices and data
C) to request information
D) to confirm or negotiate the order
E) to provide information
  • 3. Who sends the ORDER LETTER?
A) the transportation
B) the bank
C) the customer
D) the creditor
E) the supplier
  • 4. Who receives the CREDIT APPLICATION LETTER?
A) the customer
B) the supplier
C) the transportation
D) the people
E) the reference
  • 5. Who receives the ORDER LETTER?
A) the bank
B) the customer
C) the creditor
D) the supplier
E) the transportation
  • 6. Which is the main point of an ADJUSTMENT?
A) provide an explanation to the customer
B) provide a solution for the customer
C) apologize with the customer
D) get the customer back
E) lose the customer
  • 7. What can be required in an ORDER LETTER?
A) everything we want
B) a service
C) a product
D) neither a product nor a service
E) a product or a service
  • 8. Which is the paragraph order of the ORDER LETTER?
A) send an order form, attach a check, wish for the best
B) wish to obtain a supply, ask for a discount, mention the payment terms and the delivery terms
C) none of the offered options
D) order the product or service, explain why you need it, send payment, hope to receive the supply
E) mention the quotation, order the product or service with detailed information, wish to obtain the supply in the required conditions
  • 9. Which is the paragraph order of the COMPLAINT LETTER?
A) refer to the order, demand a solution, refer to the order with detailed information, say the negative consequences, hope for the best
B) hope to receive a solution, require an explanation, describe the problem, mention the negative consequences, mention the order
C) none of the options offered
D) refer to the order, express the problem, mention the negative consequences due to the error, require an explanation, demand a solution, hope for the situation to be fixed
E) explain the problem, mention the negative consequences due to the error, refer to the order, demand a solution, threat the supplier
  • 10. Which is the paragraph order of the ADJUSTMENT LETTER?
A) apologize for the error, provide an explanation and a solution, mention that those situations never happen in your company,
B) explain what happended, say you are sorry, mention those errors never happen, and offe a solution to bring the customer back
C) refer to the complaint, apologize for the error, provide an explanation, mention that the situation barely happens in the company, offer a responsible solution, keep the customer in your portfolio
D) refer to the complaint, offer a solution, hope for the customer to be satisfied with the solution, explain the problem, apologize for everything
E) hope that the client continues to trust your company, offer a responsible solution, apologize for the error and provide an explanation, mentioning that those errors barely happen and refer to the complaint
  • 11. Which is the paragraph order of an ACKNOWLEDGEMENT LETTER?
A) refer to the order, confirm or deny the order, establish shipping/delivery/payment terms, attach/mention invoice, prompt the reader to enjoy the supply or service.
B) refer to the order, promt the reader to enjoy the supply and confirm or deny what the customer required in the order
C) order the product or service, get the data for the invoice and confirm the prices, say if you have or do not have the product in stock
D) hope the reader enjoys the product or service, confirm or deny the order, mention when the supply will be carried out or not, establish the payment form and refer to the order
E) none of the provided options
  • 12. Who sends a CREDIT APPLICATION letter?
A) none of the options
B) the creditor
C) the supplier
D) the reference
E) the customer
  • 13. Which is the main objective of the CREDIT APPLICATION LETTER?
A) none of the options
B) to request a credit
C) to require a payment
D) to apply a credit
E) to credit an amount of money
  • 14. Which is the paragraph order of a CREDIT APPLICATION LETTER?
A) apply for the credit and ask if the creditor wishes to obtain any information.
B) none of the options
C) explain the project or purpose, require the credit and mention the amount/proposed time of payment, provide references, hope for the credit to be granted
D) mention that you need a credit, explain why, say the interest rate you wish to pay and the conditions, wait for the credit application form
E) establish the purpose of the money, deny the credit, provide credit references and hope for the best
  • 15. What is it to "grant" a credit?
A) investigate the process of a credit application
B) continue the process of a credit application
C) neutral answer to a credit application
D) negative answer to a credit application
E) positive answer to a credit application
  • 16. What is the purpose of a collection letter?
A) to get a credit
B) to collect things
C) to obtain a due payment
D) to bill a service
E) to credit an account
  • 17. The following paragraph order corresponds to ...: 1) Describe the project 2) Request the credit line or loan 3) provide references 4) hope for a positive answer.
A) credit reference request
B) credit granting
C) credit application
D) credit denial
E) credit reference
  • 18. Why is it important to keep a good credit record?
A) because nobody will ever grant you credit again
B) because the company wins
C) because payign is unnecessary
D) because credit is no good
E) because cash basis is better
  • 19. 1) refer to the credit application, 2) provide an excuse for not granting the credit, 3) hope to continue with business on cash basis. IS THE PARAGRAPH ORDER OF....
A) credit reference request
B) credit granting
C) credit application letter
D) credit reference letter
E) credit denial
  • 20. The letter that asks for data on the credit behavior of a customer is called...
A) credit reference
B) neutral references
C) negative references
D) credit reference request
E) positive references
  • 21. Why do banks and service/product companies give credit to their customers?
A) they take the risk to make their businesses grow
B) they know for sure that the customers will pay
C) they do not take risks
D) they like to lose money
E) they like to take risks
  • 22. Why do negative credit references damage the credit records of a company?
A) because they limit the possibility of having someone taking a risk on them.
B) because they say that no money is in their pockets and that they are poor.
C) because they give the idea to the potential creditor that they have a negative impression
D) because they are bad things about the feelings of the potential customer
E) because they translate the negative attitude of the potential customer to the potential creditor
  • 23. Which is the main objective of a credit reference request?
A) to give positive references
B) to refer to the ideas of the potential customer
C) to give negative references
D) to ask for references
E) to verify if the customer is interested in our company
  • 24. Why should credit references be confidential?
A) because all other customers will ask for credits
B) because they are positive
C) because public news are of bad taste
D) because the client must not know what we referred about them
E) because they are negative
  • 25. In what credit letter do we state the terms and conditions of an authorized loan or credit line?
A) credit denial
B) credit application
C) credit granting
D) credit reference request
E) credit reference
  • 26. Which commercial document is the one that leaves a blank or empty fields for the data on the inside address?
A) the payment letter
B) the collection letter
C) the report
D) the memorandum
E) the circular letter
  • 27. Which document is used for communications INSIDE the company?
A) the circular letter
B) the memorandum
C) the payment letter
D) the credit reference letter
E) the collection letter
  • 28. Which is the most practical form to pay to a supplier of products or services?
A) electronic transference from one bank to another.
B) cash attachment to the payment letter.
C) deposit to a bank branch that is far away.
D) check attachment to the payment letter.
E) money order attachmenet to the payment letter.
  • 29. Which collection letter offers the possibility to re-negotiate payment terms?
A) ultimatum
B) formal collection
C) collection calls
D) friendly reminder
E) collection e-mail
  • 30. Which collection letter threatens the debtor with legal action if he/she does not pay?
A) friendly reminder
B) formal collection
C) collection calls
D) ultimatum
E) collection e-mail
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